How to Optimize Microsoft Licenses and Save Both Money and Time

License Management: A Costly and Time-Consuming Challenge

License management is one of the biggest challenges for IT departments. This is partly due to complex licensing models – but also because data is often outdated or difficult to access.

Microsoft 365, for example, comes with hundreds of license types, similar packages, varying pricing models, and constantly new subscriptions, which makes it all too easy to overspend.

Common problems we see among companies and users include:

• Licenses assigned to old or inactive accounts.
• Overlapping license plans where you pay for the same feature multiple times.
• Unused or misallocated licenses.

Often, the reason for these mistakes is unclear policies or simply that the decision-maker lacks the right information to fully understand how licenses are actually assigned.

New vScope Content for Smarter License Management

In the latest version of vScope, we are introducing new tables and dashboards to give you better control over licenses in a Microsoft 365 environment. Our goal is to make it easier for IT teams to:

• Identify overlapping license plans.
• Detect unused subscriptions.
• Quickly find licenses tied to inactive accounts.
• Keep track of trial licenses.
• Spot potential over-allocations.
• Monitor license changes so you always know who received what license.
• Manage guest accounts and temporary users in a controlled way.

In short – we’ve done the heavy lifting for you by packaging ready-made reports that instantly show where you can save money and time. All you need to do is review, analyze, and adjust them to fit your organization’s requirements.

Why Does This Matter?

Staying on top of Microsoft licenses is, of course, about cutting costs. But on a broader level, it’s also about ensuring compliance and making sure your IT environment aligns with company policies and regulations.

With vScope, your organization can:

Reduce costs: Stop paying for unused or duplicate licenses. Ensure compliance: Gain traceability and control ahead of audits. Work smarter: Forget Excel sheets – get automatically updated documentation instead.

Take Control of Your Microsoft Licenses

With this new content in vScope, we want to help your organization shift from reactive license management to a proactive strategy. This will free up both time and resources – while also saving significant money.

👉 Curious to see what this content looks like in your organization? If you are already a vScope user, you’ll find it in your Library. If you’re new to vScope and want a walkthrough, Book a demo or learn more about license management in vScope.